Effective: 03-01-24
Supersedes: 04-13-21
Purpose: To define paid vacation leave allotted to Full-Time Employees.
Policy: Vacation time is granted to eligible employees to provide a reasonable and equitable program for distribution of paid vacation time off during the calendar year.
Procedure:
Eligible Employees
Unless local statutory provisions are in conflict, the benefits of this policy apply to regular full-time employees who normally work a scheduled shift of 36 hours or more per week.
Eligible employees are provided a predetermined allotment annually which is assigned in accordance with employee’s years of service. Increases in Vacation hours become effective on the employee’s anniversary date.
Part-time or per diem employees who transfer to full-time status will be allotted time in the same manner as a new employee as of the date their full-time status begins.
Non-Eligible Employees
Part-time or per diem employees; Temporary employees; employees hired for a specific period of time with a pre-established termination date, usually not exceeding six months.
Benefit Provisions
GROUP 1 Employees regularly scheduled to work 36 hours or more per week but less than 48:
Years of Service Vacation Allotment
After First Year of Service (1) week (40) hours
From years (2) through (5) (2) weeks (80) hours
From years (6) through (9) (3) weeks (120) hours
From year (10) or more (4) weeks (160) hours
GROUP 2 Employees are regularly scheduled to work 48 or more hours per week:
Years of Service Vacation Allotment
After First Year or Service (1) week (48) hours
From years (2) through (5) (2) weeks (96) hours
From years (6) through (9) (3) weeks (144) hours
From year (10) or more (4) weeks (192) hours
· Vacation carryover: Employees are allowed to carry over the equivalent of their annual allotment. For example a (2) year employee that earns (2) weeks, can carry over (2) weeks and earn (2) weeks for no more than (4) weeks which includes the allotment and carryover.
· Vacation time cannot be used before it is earned.
· Vacation time may be taken in increments of a minimum of one half of a regular shift.
Notification of Use:
Vacation must be requested thirty (30) days in advance and approved by the Employee Support team to include the Scheduling Department and Management personnel. Any requests made within thirty (30) days will be handled on an individual, case-by-case basis. The Company will notify the employee within 14 calendar days of either the approval or denial of said request. Brewster and EasCare Ambulance Service reserves the right to determine when employee vacations are actually granted. Unless there is a special circumstance, maximum consecutive vacation leave is two (2) weeks. Longer requests will be handled on an individual, case-by-case basis.
Vacation Pay Cash-Out:
Employees are allowed to cash out up to one week of vacation at a time twice per year.
Vacation and sick cash out cannot be done simultaneously.
Submitted request forms will be assigned to your Manager for review - and either approved or rejected based upon policy.
If approved - they will be assigned to Payroll for completion.
If rejected - they will be declined on TraumaSoft and filed accordingly.
Please note that approved items assigned to Payroll will be completed in conjunction with the then current processing week (if received by Friday end of day of said week). If after that - they will be moved to the following processing period.
Other / Status Changes
Full-time employees that transition to part-time or per diem status may request at that time a vacation pay cash-out up to their total accrued allotment. Any remaining vacation time may be cashed out at the adjusted (part-time) rate of pay in accordance with the preceding section.
Employees who terminate during the year will be paid for all unused vacation hours
Upon entering active military service, employees with six (6) months or more of continuous service may be paid for all accrued vacation time hours as defined above.
In the event of an employee’s death. All accrued vacation time hours will be paid to the employee’s beneficiary on file.
Submitted forms will be assigned to your Manager for review - and either approved or rejected based upon policy.
If approved - they will be assigned to Payroll for completion.
If rejected - they wll be declined on TSoft and filed accordingly.
Please note that approved items assigned to Payroll will be completed in conjunction with the then current processing week (if received by Friday eo day of said week). If after that - they will be moved to the following processing period.