Effective: 10-01-24
Supersedes: 08-24-23
Purpose: To define how temporary shift vacancies will be filled and overtime distributed.
Policy: All temporary shift vacancies will be handled according to the procedural guidelines to ensure a fair distribution of hours.
Procedure:
Temporary Vacancies
Positions that are anticipated to be of six (6) months in duration or less, are deemed to be temporary vacancies and are not subject to posting and bidding procedures. Such vacancies may be the result of a team-member calling out sick, vacation day, other short-term leaves, or the need to staff additional units to cover a detail or special event.
Overtime will be paid to non-exempt employees who work over 40 hours in a workweek. Overtime will be paid at the rate of 1.5 times the employee’s regular hourly rate for all eligible worked hours.
Employees must submit their desire to work a particular shift by placing a bid via the scheduling software program. Eligible employees may bid on any empty shifts at any time. Generally, part-time and per diem employees will be able to bid on available openings up to 30 days in advance, while full time employees can bid on openings up to two weeks in advance.
The awarding of an overtime shift should not result in an employee working more than 24 continuous hours whenever possible. Continuous shifts in excess of 24 hours are at management’s discretion. Vacancies will be filled in the following order:
1. Per Diem employees with less than 40 hours scheduled for the week,
2. Part Time employees with less than 40 hours for the week,
3. Full Time employees with 36-40 hours scheduled for the week
4. Full Time employees with at least 40 hours scheduled for the week
5. Part Time employees with at least 40 hours scheduled for the week,
6. Per Diem employees with at least 40 hours scheduled for the week.
In the event more than one employee in the same category (above) bids on the same vacancy, preference will be given to the individual that will incur the fewest number of overtime hours for the payweek. In the event of a tie, preference will be given to the person with more seniority.
Certain overtime shifts may require additional skills or training such as certain details. These shifts will be filled at the discretion of management in order to fulfill contractual obligations.
It is the employee’s responsibility to check the scheduling software while on duty for any open shifts and to bid as appropriate.
Employees who list themselves as “Available” may get preference for shifts that become open at the last minute. Employees are responsible for checking their calendar on the scheduling software and to arrive as scheduled and ready to work to all of their assigned shifts.
Management reserves the right to change the location and/or times of any shift based on operational need.